Close :: Decidim Docs

Understand the basics

Once a meeting is over, the meeting author can close it. This allows to adds the meeting minutes, the notes that gives a summary on what was discussed during the meeting, the agreements reached, decisions made, etc.

This allows to bring transparency to the meeting and also serves as a record of the different meetings.

It’s also possible to add other kind of metadata to the meeting, such as the organizations who attended, how many attendees and contributions there were, and what proposals were discussed.

Close a meeting

Official meetings

To close a meeting as an administrator, click the Close button "Close" icon.

Table 1. Close meeting form (backend)
Field	Type	Description
Minutes	Required	Description of what happened in the meeting.
List of organizations that attended	Optional	Metadata that gets shown in the sidebar of the meeting.
Number of attendees	Required	Number of persons who attended the meeting. Must be a number.
Number of contributions	Optional	Metadata that gets shown in the sidebar of the meeting. Must be a number.
Proposals	Optional	Choose proposals from this participatory space that were discussed or elaborated in this meeting.
Video URL	Optional	Deprecated field.
Audio URL	Optional	Deprecated field.
Is visible	Optional	Check if you want to publish the close report so it can be read by participants.

Citizens meetings

Just like participants can create meetings, they can also close a meeting. They have fewer fields to fill than administrators.

Once the meeting has finished, the author of the meeting can see a "Close meeting" button. By clicking on it, they are redirected to the closing form.

Table 2. Close meeting form (frontend)
Field	Type	Description
Minutes	Required	Description of what happened in the meeting.
Number of attendees	Required	Number of persons who attended the meeting. Must be a number.
Proposals	Optional	Choose proposals from this participatory space that were discussed or elaborated in this meeting.

Related proposals

If you link a proposal to a meeting when closing it, the meeting also appears in the proposal page.

This allows participants to navigate quickly in a proposal journey.