Close

After a meeting has passed it’s possible and recommened to close the meeting. This allows to adds the minutes, the notes that gives a summary on what was discussed during the meeting, the agreements reached, decisions made, etc.

This allows to bring transparency to the meeting and also serves as a record of the different meetings.

It’s also possible to add other kind of metadata to the meeting, such as what organizations has attended, how many attendees and contributions were, and what proposals were discussed.

Close report in the frontend

Close meeting form

Official meetings

To close a meeting:

  1. Sign in as admin

  2. Go to admin panel

  3. In the main sidebar, click in the button for the space that you want to configure the component for. For instance, it could be "Processes", "Assemblies", or "Conferences"

  4. Click on "Meetings"

  5. Search the meeting that you want to close

  6. Click on the "Close" button Close button

  7. Fill the form

Close meeting form in the backend

Table 1. Close meeting form (backend)
Field Type Description

Minutes

Required

Description of what happened in the meeting.

List of organizations that attended

Optional

Metadata that gets shown in the sidebar of the meeting.

Number of attendees

Required

Metadata that gets shown in the sidebar of the meeting. Must be a number.

Number of contributions

Optional

Metadata that gets shown in the sidebar of the meeting. Must be a number.

Proposals

Optional

Choose proposals from this space that were discussed in this meeting

Video URL

Optional

It’s not used for anything. It will be removed in the future.

Audio URL

Optional

It’s not used for anything. It will be removed in the future.

Is visible

Optional

Check if you want to publish the close report

Citizens meetings

Just like participants can create meetings, they can also close a meeting. They have fewer fields to fill.

To close a a meeting:

  1. Sign in as the participant that created the meeting

  2. Go to the meeting page

  3. Click on "Close". This will only be visible after the meeting has passed

  4. Fill the form

Close meeting form in the frontend

Table 2. Close meeting form (frontend)
Field Type Description

Minutes

Required

Description of what happened in the meeting.

Number of attendees

Required

Metadata that gets shown in the sidebar of the meeting. Must be a number.

Proposals

Optional

Choose proposals from this space that were discussed in this meeting

Proposals

If you relate a proposal to a meeting, the meeting also will be shown in the proposal.

Related meeting in a proposal