Agenda

The agenda feature allows an administrator to define the schedule for a meeting. It’s possible to define agenda items and sub-items, with every one of the topics that will be discussed in the meeting, along with a description and the duration of every item and sub-item.

Agenda in the frontend

New agenda form

To define an agenda for a meeting:

  1. Sign in as admin

  2. Go to admin panel

  3. In the main sidebar, click in the button for the space that you want to configure the component for. For instance, it could be "Processes", "Assemblies", or "Conferences"

  4. Click on "Meetings"

  5. Search the meeting that you want to add the agenda to

  6. Click on the "Agenda" button Agenda button

  7. Fill the form

New agenda form in the backend

Table 1. New agenda form
Field Type Description

Title

Required

Title for the agenda. For instance, "Schedule"

Visible

Optional

Check if you want to publish the agenda.

Agenda items

Required

List of agenda items.

It’s possible to create any number of Agenda items and sub-items. You can up or down the hierarchy of the agenda items. It’s also possible to remove and edit the agenda items.

Table 2. Agenda item form
Field Type Description

Title

Required

Title for the agenda item

Duration

Required

How many minutes will the agenda item last. For instance, "15".

Description

Optional

Title for the agenda item

Agenda sub-items

Optional

List of agenda sub-items.

The only limitation that agenda items and sub-items have is that they have to respect the duration of the parent. For instance, if there’s an Item that lasts 60 minutes, you can’t create a sub-item that lasts 90 minutes.

As an example, this agenda:

Agenda in the frontend

Has the following configuration:

  • Title: "Schedule"

  • Visible: true

  • Agenda item #1:

    • Title: Diagnosis

    • Duration: 60

  • Agenda item #2:

    • Title: Ideation

    • Duration: 120

    • Agenda sub-item #2.1:

      • Title: Future thinking

      • Duration: 60

      • Description: Imagining how we can solve the problem

    • Agenda sub-item #2.2:

      • Title: Creating proposals

      • Duration: 60

      • Description: In the platform