Conferences

A conference is a collection of meetings arranged in a program, with a number of people invited as speakers, and other information fields typical of large congresses or social events (registration, list of organizations that support or sponsor the event, etc.). A conference can be a relevant event for an organization and its members, or take place as part of a participatory process or follow a consultation.

Examples:

  • A general assembly for an organization

  • The annual meeting of a cooperative

As a real world example you can see the anual Metadecidim conferences:

Decidim Fest 2020

Create a new conference

For adding a new conference, you need to:

Conferences menu

  1. Sign in as admin

  2. Go to admin panel

  3. In the main sidebar, click in the button "Conferences"

  4. Click in the button "Create a new conference"

  5. Configure the conference by filling the form

Create a new conference form

Table 1. Create a new conference
Field Type Description

Title

Required

What is the title of this conference. For instance "Decidim Fest 2021"

Slogan

Required

A subtitle for this conference. For instance, "Democracy, Technology and Global Justice"

URL slug

Required

URL slugs are used to generate the URLs that point to this conference. Only accepts letters, numbers, and dashes, and must start with a letter. Example: if your domain is 'example.org' and your slug 'DecidimFest21' then your URL will be https://example.org/conferences/DecidimFest21

Hashtag

Optional

Hashtag for Twitter

Highlighted

Optional

Should this conference be more prominent than others? For instance, is this an ongoing or a conference that has happened years ago?

Short description

Required

A short explanation of what’s your conference about.

Description

Required

A long explanation of what’s your conference about.

Objectives

Optional

What are the objectives or goals for this conference?

Location

Optional

Where will this conference take place?

Home image

Optional

Preferrably a landscape image that does not have any text. The service crops the image. Maximum file size: 10MB. Allowed file extensions: jpeg jpg png

Banner image

Optional

Preferrably a landscape image that does not have any text. The service crops the image. Maximum file size: 10MB. Allowed file extensions: jpeg jpg png

Scopes enabled

Optional

Check if you want to have Scopes filtering in this conference

Scope

Optional

Which Scope does this conference belongs to.

Show statistics

Optional

Check if you want to show the Statistics section.

Start date

Required

When will this conference start. Expected format: dd/mm/yyyy

End date

Required

When will this conference end. Expected format: dd/mm/yyyy

Registrations enabled

Optional

Check if you want to handle registrations on the platform.

Available slots

Optional

Leave it to 0 if you have unlimited slots available.

Registration terms

Required if "Registrations enabled" is checked

What are the terms of service or conditions that a participant must accept for registering in this conference?

Related participatory processes

Optional

Select the processes that are related to this conference. Use the ctrl function to select more than one option.

Related Assemblies

Optional

Select the assemblies that are related to this conference. Use the ctrl function to select more than one option.

Related Consultations

Optional

Select the consultations that are related to this conference. Use the ctrl function to select more than one option.

Creating the program

For creating the program of the conference you need to create a new Meeting component with the dates and times of the different talks, workshops, sessions, etc. After publishing the meetings, it will be visible in the landing page and there’ll be a special navigation for these meetings so they’re ordered by date and time.

Conferences program (frontend)

Conferences program (backend)

Also if you they are "In person" meetings with a location then you’ll have a list of the venues.

Conferences venues (frontend)

Menu

Conferences list at admin panel

After you’ve initially created your conference you have a submenu where you need to keep configuring more information about it.

Conferences sidebar