Meetings :: Decidim Docs

Understand the basics

The Meetings component allows administrators to organize, advertise, deal with registration and wrap up in-person or online meetings. Depending on the component configuration, meetings can be created only by administrators, or also by participants.

In this documentation section, you can find how to configure and manage all of those items:

Meetings creation: Create official or participant meetings.
Registrations: Manage how participants can register to attend the meetings.
Agenda: Announce the meetings topics to be discussed.
Polls: Enable quick voting during an online meeting.
Close: Add the final report and minutes of the meeting.

Configuration

To create a Meetings component, first go in the participatory space where you want to create it.

Then:

Click on the "Components" item in the secondary menu
Click the "Add component" button
Select "Meetings"
Fill the component creation form

You can still update this form and the configuration after creating the component, by clicking the Configure icon icon in the components list.

Table 1. Add component - Meetings form
Field	Type	Description
Name	Required	What is the name of this component.
Order position	Optional	The order of the component in relation with the other components. Having a lower number means a higher priority. For instance, if you have two components, "Component a" with weight "10" and "Component b" with weight "0" then "component b" is first when ordering.

Table 2. Add component - Meetings form: Global settings
Field	Type	Description
Scopes enabled	Optional	Check if you want to have Scopes filtering in this component.
Scope	Optional	Which Scopes does this component belongs to.
Announcement	Optional	A general announcement visible in the meetings list in the participant interface.
Default registration terms	Optional	The registration terms of service that the participant need to accept when registering.
Comments enabled	Optional	Whether you want to have comments creation enabled in the meetings.
Comments max length	Optional	The characters limit that participants have when making comments. Leave 0 for default value.
Registration code enabled	Optional	Check if you want to automatically give registration codes to participants. Learn more in Registrations.
Actions permissions can be set for each meeting	Optional	If you want more granular permissions inside of every one of the Meetings.
Enable pads creation	Optional	If you want an Etherpad embedded in your meetings. Must have the Etherpad integration configurated.
Participants can create meetings	Optional	Allows participants to create new meetings. Learn more in Citizens meetings.
Maps enabled	Optional	Whether you want to show a map with the meetings addresses in the meetings list and pages.

Table 3. Add component - Meetings form: Step settings
Field	Type	Description
Announcement	Optional	A general announcement visible in the general meetings list for this phase.
Comments enabled	Optional	Whether you want to have comments creation enabled in the meetings for this phase.

Examples

Some examples of where this component is used: