Close

After a meeting has passed it’s possible and recommened to close the meeting. This allows to adds the minutes, the notes that gives a summary on what was discussed during the meeting, the agreements reached, decisions made, etc.

This allows to bring transparency to the meeting and also serves as a record of the different meetings.

It’s also possible to add other kind of metadata to the meeting, such as what organizations has attended, how many attendees and contributions were, and what proposals were discussed.

Close meeting form

Official meetings

To close a meeting:

Sign in as admin
Go to admin panel
In the main sidebar, click in the button for the space that you want to configure the component for. For instance, it could be "Processes", "Assemblies", or "Conferences"
Click on "Meetings"
Search the meeting that you want to close
Click on the "Close" button
Fill the form

Table 1. Close meeting form (backend)
Field	Type	Description
Minutes	Required	Description of what happened in the meeting.
List of organizations that attended	Optional	Metadata that gets shown in the sidebar of the meeting.
Number of attendees	Required	Metadata that gets shown in the sidebar of the meeting. Must be a number.
Number of contributions	Optional	Metadata that gets shown in the sidebar of the meeting. Must be a number.
Proposals	Optional	Choose proposals from this space that were discussed in this meeting
Video URL	Optional	It’s not used for anything. It will be removed in the future.
Audio URL	Optional	It’s not used for anything. It will be removed in the future.
Is visible	Optional	Check if you want to publish the close report

Citizens meetings

Just like participants can create meetings, they can also close a meeting. They have fewer fields to fill.

To close a a meeting:

Sign in as the participant that created the meeting
Go to the meeting page
Click on "Close". This will only be visible after the meeting has passed
Fill the form

Table 2. Close meeting form (frontend)
Field	Type	Description
Minutes	Required	Description of what happened in the meeting.
Number of attendees	Required	Metadata that gets shown in the sidebar of the meeting. Must be a number.
Proposals	Optional	Choose proposals from this space that were discussed in this meeting

Proposals

If you relate a proposal to a meeting, the meeting also will be shown in the proposal.