Registros

Understand the basics

This article is dedicated to registrations "On this platform" when creating or editing a meeting.

A través de las inscripciones usted puede tener control de la capacidad de la asistencia para una reunión. With this feature for instance you can limit how many people could attend the meeting, or you can know before the start of a meeting if you need to find a bigger room to hold the meeting.

Enabling this feature adds a "Register" button so that participants can express their wish to go to the meeting.

Depending on how this feature is configured, then administrators can:

define how many slots are available for controlling the maximum capacity for this meeting
create a custom registration form to ask information to participants
send invitations to other participants or people not registered in the platform
control attendance to the meeting through registration codes

Configuración

Register for a meeting

When a participant clicks on the "Register" button, they get asked

if they’re representing a group.
if they want to show publicly that they’re attending to the meeting.

Manage registrations

Once you chose to deal with registrations "On this platform" when creating a meeting, you can manage registrations by clicking the Registrations icon Registrations icon.

imagen:components/meetings/registrations/backend.png[Configuración de registros en una reunión]

Table 1. Formulario de configuración de registros
Campo	Tipo	Descripción
Validate registration code	Opcional	To verify participants registration codes, if enabled for this meeting.
Registros habilitados	Requerido	Check to enable registrations for this meeting.
Formulario de registro habilitado	Opcional	Check if you want to enable a registration form for this meeting, to ask information about attendees.
Slots disponibles para esta reunión	Requerido	Cuántas ranuras están disponibles. Déjalo a 0 si tienes espacio ilimitado disponible.
Ranuras reservadas	Requerido	How many slots are already reserved on the available slots. Leave it to 0 if you don’t have reserved slots.
Personalizar email de registro	Opcional	Whether you want to add a message in the registration email.
Contenido personalizado del email de registro	Opcional	El contenido del correo electrónico personalizado. This text appears in the middle of the registration confirmation email, just after the registration code if it’s enabled.
Términos de registro	Requerido	What terms of service participants need to accept to register or join the meeting.

Formulario de registro

Esta característica le permite definir un formulario personalizado como el componente Surveys para pedir a los participantes información de registro.

To create a registration form, check the "Registration form enabled" on the registrations page, and click the "Save" button. Then, you can click the "Registration form" button in the top right of the page.

Exportar todo

You can export registrations in multiple formats: CSV, JSON and XLSX (Excel).

The exported data contains these fields:

id: El id de registro
código: código de registro (si esta característica está habilitada)
usuario/nombre: el nombre del usuario
usuario/email: el email del usuario
user/user_group: the group of the user if they have selected that they represent a group when registering

Invitaciones

This feature allows you to invite attendees to a meeting. They can be active participants or non-existing participants in the platform.

Invite attendee for registration in a meeting

Código de registro

This feature allows you to check if an attendee is well registered in the meeting.

After registering, the participant is given a registration code in the confirmation email and on the meeting page.

Registration code in a meeting frontend

The validation of the code is pending. It means that when attending the meeting, the attendee has to give the code to an organizer to validate it. The organizer then enters the code in the "Validate registration code" field, to confirm that it exists in the database.

Formulario de código de registro en una reunión

Once the code has been verified, the attendee is considered to have participated in the meeting and the code is marked as validated.

imagen:componentes/meetings/registrations/frontend_confirmed_w_code.png[Código de registro en una interfaz de reunión]