Reuniones

Understand the basics

Meetings are also the entities making part of the Meetings component. They are usually created by administrators, but participants can also create meetings when the feature is enabled.

Administrators can perform different actions on meetings, depending if they are created from the administration or by participants.

Configuración

Reuniones oficiales

Table 1. Crear reunión - formulario de backend
Campo	Tipo	Descripción
Título	Requerido	The title of the meeting.
Descripción	Requerido	A description of what the meeting is about, like the topics, participants, etc.
Tipo	Requerido	The meeting type, if it’s in person, online, or both.
Dirección	Opcional	Address: used to localize the meeting on a map. Is displayed only for in-person and hybrid meetings types.
Ubicación	Opcional	Location: message directed to the users implying the spot to meet at, like the name of the building, the name of a room, etc. Is displayed only for in-person and hybrid meetings types.
Pistas de ubicación	Opcional	Consejos de ubicación: información adicional. Example: the floor of the building if it is an in-person meeting, or the meeting password if it is an online meeting with restricted access.
URL de la reunión online	Opcional	The link for participants to be able to connect directly to the online meeting.
Iframe embed type	Opcional	Allows to say how the online meeting URL is displayed on the meeting page. Choose "None" for no iframe integration, "Embed in meeting page" for participants to open the meeting directly on the meeting page, "Open in live event page" for participants to be redirected to the live event page, or "Open URL in a new tab" for participants to open the meetings in a new tab. Only a few services allow embedding (YouTube, Twitch, Jitsi, …)
Iframe access level	Requerido	Who is able to see the iframe.
Start time	Requerido	On which day and time the meeting starts. Expected format: dd/mm/yyyy hh:mm.
End time	Requerido	On which day and time the meeting starts. Expected format: dd/mm/yyyy hh:mm.
Categoría	Opcional	Which category has the meeting. Utilizado para filtrar en la lista de reuniones.
Tipo de registro	Requerido	Choose an option between "Registration disabled" for no registrations, "On this platform" to display a registration button linked to the Registrations or "On a different platform" if you manage meetings Registrations with another service.
URL de registro	Required if Registration on a different platform	Debe ser una URL. Link for participants to go to the external service that you are using for registrations.
Reunión privada	Opcional	Compruebe si la reunión no debería ser visible para todos los visitantes. This is only available for official meetings.
Transparente	Opcional	If the meeting is private, check if the meeting should be visible for all the visitors but they shouldn’t be able to participate in it. This is only available for official meetings.
Comentarios habilitados	Opcional	Whether you want participants to be able to comment on this specific meeting.
Comments enabled from	Opcional	Date from which participants are able to comment on this specific meeting.
Comments enabled until	Opcional	Date until which participants are able to comment on this specific meeting.

You can also define Services for a Meeting. These are metadata that allows to communicate, for instance, if there’s a place for children, deaf assistance, translations, etc. Puede tener varios servicios dentro de una reunión.

Table 2. Crear reunión - Servicios
Campo	Tipo	Descripción
Título	Requerido	Título del servicio.
Descripción	Opcional	Descripción del servicio.

Acciones

Table 3. Acciones - Reuniones oficiales
Icono	Nombre	Definición
	Editar	To edit a meeting.
	Duplicate	Allows an administrator to duplicate quickly a meeting.
	Carpetas	Para clasificar adjuntos.
	Adjuntos	To add documents and images related to the meeting.
	Registrations	Allows to define who can register for attending the meeting. Only available if the registrations are enabled in the meeting form.
	Agenda	To publish the topics to be discussed in the meeting.
	Polls	To manage the polls for the meeting.
	Close	Allows and administrator to close the meeting with the minutes on the discussion and add extra information.
	Publicar	Mostrar públicamente la reunión.
	No publicar	No mostrar públicamente la reunión.
	Vista previa	Para ver cómo se muestra en el frontend a los participantes.
	Permisos	Para manejar los permisos de esta reunión, dependiendo de la verificación tiene un participante. Permite a un administrador configurar que puede unirse a una reunión.
	Eliminar	Para eliminar esta reunión.

Participants meetings

Meetings can be created by participants if the component setting "Participants can create meetings" is checked. If a participant belongs to a verified user group, then they are also able to create meetings as that group.

When a participant is on the meetings list, they can click the "New meeting" button.

Then, they are redirected on the participants meetings creation form.

Table 4. Crear reunión - Formulario de interfaz
Campo	Tipo	Descripción
Título	Requerido	The title of the meeting.
Descripción	Requerido	A description of what the meeting is about, like the topics, participants, etc.
Tipo	Requerido	The meeting type, if it’s in person, online, or both.
Dirección	Opcional	Address: used to localize the meeting on a map. Is displayed only for in-person and hybrid meetings types.
Ubicación	Opcional	Location: message directed to the users implying the spot to meet at, like the name of the building, the name of a room, etc. Is displayed only for in-person and hybrid meetings types.
Pistas de ubicación	Opcional	Consejos de ubicación: información adicional. Example: the floor of the building if it is an in-person meeting, or the meeting password if it is an online meeting with restricted access.
URL de la reunión online	Opcional	The link for participants to be able to connect directly to the online meeting.
Iframe embed type	Opcional	Allows to say how the online meeting URL is displayed on the meeting page. Choose "None" for no iframe integration, "Embed in meeting page" for participants to open the meeting directly on the meeting page, or "Open URL in a new tab" for participants to open the meetings in a new tab. Only a few services allow embedding (YouTube, Twitch, Jitsi, …)
Start time	Requerido	On which day and time the meeting start. Expected format: dd/mm/yyyy hh:mm.
End time	Requerido	On which day and time the meeting start. Expected format: dd/mm/yyyy hh:mm.
Categoría	Opcional	Which category has the meeting. Utilizado para filtrar en la lista de reuniones.
Tipo de registro	Requerido	Choose an option between "Registration disabled" for no registrations, "On this platform" to display a registration button linked to the Registrations or "On a different platform" if you manage meetings Registrations with another service.
Slots disponibles para esta reunión	Required if Registration on this platform	¿Cuántas plazas hay disponibles para esta reunión? Déjalo a 0 si tienes espacio ilimitado disponible.
Términos de registro	Required if Registration on this platform	Qué condiciones de servicio deben aceptar los participantes para inscribirse o unirse a la reunión.
URL de registro	Required if Registration on a different platform	Debe ser una URL. Link for participants to go to the external service that you are using for registrations.
Crear reunión como	Requerido si el participante pertenece a un grupo	With which identity this meeting is created, the participant or the user group one.

Después de crear la reunión, los participantes también pueden editar y close.

Acciones

Table 5. Acciones - Reuniones de ciudadanos
Icono	Nombre	Definición
	Vista previa	Para ver cómo se muestra en el frontend a los participantes.
	Permisos	To handle the authorizations needed to join, comment or reply to the poll for this specific meeting.

Reuniones en línea

For online meetings, depending in the moment and configuration of the meeting, different messages are shown to the participants to inform them on how to join the online meeting.

If the "Online meeting URL" isn’t set yet, a message that says "Link available soon" is displayed.

If the "Online meeting URL" is set, a few minutes before the meeting start, the message says "The link to join the meeting will be available a few minutes before it starts"

Online meeting available before it starts

If the "Online meeting URL" is set, the start time of the meeting has arrived, and you chose the Iframe embed type to be "Open URL in a new tab" then the message says that "the meeting is happening right now" with a link to join the meeting.

If the "Online meeting URL" is set, the start time of the meeting has arrived, and you chose the Iframe embed type to be "Embed in meeting page" then the message says that "the meeting is happening right now" with the meeting embedded in the block.