Encontros

Understand the basics

Meetings are also the entities making part of the Meetings component. They are usually created by administrators, but participants can also create meetings when the feature is enabled.

Administrators can perform different actions on meetings, depending if they are created from the administration or by participants.

Configuração

Encontros oficiais

Table 1. Criar reunião - Formulário de Backend
Campo	tipo	Descrição:
Título	Obrigatório	The title of the meeting.
Descrição:	Obrigatório	A description of what the meeting is about, like the topics, participants, etc.
tipo	Obrigatório	The meeting type, if it’s in person, online, or both.
Endereço	Opcional	Address: used to localize the meeting on a map. Is displayed only for in-person and hybrid meetings types.
Local:	Opcional	Location: message directed to the users implying the spot to meet at, like the name of the building, the name of a room, etc. Is displayed only for in-person and hybrid meetings types.
Dicas de localização	Opcional	Dicas de localização: informações adicionais Dicas de localização: informações adicionais Example: the floor of the building if it is an in-person meeting, or the meeting password if it is an online meeting with restricted access.
URL da reunião on-line	Opcional	The link for participants to be able to connect directly to the online meeting.
Iframe embed type	Opcional	Allows to say how the online meeting URL is displayed on the meeting page. Choose "None" for no iframe integration, "Embed in meeting page" for participants to open the meeting directly on the meeting page, "Open in live event page" for participants to be redirected to the live event page, or "Open URL in a new tab" for participants to open the meetings in a new tab. Only a few services allow embedding (YouTube, Twitch, Jitsi, …)
Iframe access level	Obrigatório	Who is able to see the iframe.
Start time	Obrigatório	On which day and time the meeting starts. Expected format: dd/mm/yyyy hh:mm.
End time	Obrigatório	On which day and time the meeting starts. Expected format: dd/mm/yyyy hh:mm.
categoria	Opcional	Which category has the meeting. Usado para filtragem na lista de reuniões.
Tipo de registro	Obrigatório	Choose an option between "Registration disabled" for no registrations, "On this platform" to display a registration button linked to the Registrations or "On a different platform" if you manage meetings Registrations with another service.
URL de Registro	Required if Registration on a different platform	Deve ser uma URL. Link for participants to go to the external service that you are using for registrations.
Reunião privada	Opcional	Verifique se a reunião não deve ser visível para todos os visitantes. This is only available for official meetings.
Transparente	Opcional	If the meeting is private, check if the meeting should be visible for all the visitors but they shouldn’t be able to participate in it. This is only available for official meetings.
Comentários ativados	Opcional	Whether you want participants to be able to comment on this specific meeting.
Comments enabled from	Opcional	Date from which participants are able to comment on this specific meeting.
Comments enabled until	Opcional	Date until which participants are able to comment on this specific meeting.

You can also define Services for a Meeting. These are metadata that allows to communicate, for instance, if there’s a place for children, deaf assistance, translations, etc. Você pode ter vários serviços dentro de uma reunião.

Table 2. Criar reunião - Serviços
Campo	tipo	Descrição:
Título	Obrigatório	Título do serviço.
Descrição:	Opcional	Descrição do serviço.

Ações.

Table 3. Ações - Encontros oficiais
Ícone	Nome:	Definição
	Alterar	To edit a meeting.
	Duplicate	Allows an administrator to duplicate quickly a meeting.
	Pastas	Para classificar Anexos.
	Anexos	To add documents and images related to the meeting.
	Registrations	Allows to define who can register for attending the meeting. Only available if the registrations are enabled in the meeting form.
	Agenda	To publish the topics to be discussed in the meeting.
	Polls	To manage the polls for the meeting.
	Close	Allows and administrator to close the meeting with the minutes on the discussion and add extra information.
	Publicar	Para mostrar publicamente a reunião.
	Despublicar	Não mostrar publicamente a reunião.
	Pré-visualizar	Para ver como é mostrado na interface a participantes.
	Permissões	Para manipular as permissões desta reunião, dependendo da verificação que um usuário possui. Permite que um administrador configure que pode participar de uma reunião.
	excluir	Para excluir esta reunião.

Participants meetings

Meetings can be created by participants if the component setting "Participants can create meetings" is checked. If a participant belongs to a verified user group, then they are also able to create meetings as that group.

When a participant is on the meetings list, they can click the "New meeting" button.

Then, they are redirected on the participants meetings creation form.

Table 4. Criar reunião - formulário Frontend
Campo	tipo	Descrição:
Título	Obrigatório	The title of the meeting.
Descrição:	Obrigatório	A description of what the meeting is about, like the topics, participants, etc.
tipo	Obrigatório	The meeting type, if it’s in person, online, or both.
Endereço	Opcional	Address: used to localize the meeting on a map. Is displayed only for in-person and hybrid meetings types.
Local:	Opcional	Location: message directed to the users implying the spot to meet at, like the name of the building, the name of a room, etc. Is displayed only for in-person and hybrid meetings types.
Dicas de localização	Opcional	Dicas de localização: informações adicionais Dicas de localização: informações adicionais Example: the floor of the building if it is an in-person meeting, or the meeting password if it is an online meeting with restricted access.
URL da reunião on-line	Opcional	The link for participants to be able to connect directly to the online meeting.
Iframe embed type	Opcional	Allows to say how the online meeting URL is displayed on the meeting page. Choose "None" for no iframe integration, "Embed in meeting page" for participants to open the meeting directly on the meeting page, or "Open URL in a new tab" for participants to open the meetings in a new tab. Only a few services allow embedding (YouTube, Twitch, Jitsi, …)
Start time	Obrigatório	On which day and time the meeting start. Expected format: dd/mm/yyyy hh:mm.
End time	Obrigatório	On which day and time the meeting start. Expected format: dd/mm/yyyy hh:mm.
categoria	Opcional	Which category has the meeting. Usado para filtragem na lista de reuniões.
Tipo de registro	Obrigatório	Choose an option between "Registration disabled" for no registrations, "On this platform" to display a registration button linked to the Registrations or "On a different platform" if you manage meetings Registrations with another service.
Slots disponíveis para esta reunião	Required if Registration on this platform	Quantas faixas horárias estão disponíveis para esta reunião? Deixe-o em 0 se você tiver slots ilimitados disponíveis.
Termos de registro	Required if Registration on this platform	Que termos os participantes nos serviços devem aceitar para se inscrever ou participar da reunião.
URL de Registro	Required if Registration on a different platform	Deve ser uma URL. Link for participants to go to the external service that you are using for registrations.
Criar reunião como	Necessário se o usuário pertence a um grupo	With which identity this meeting is created, the participant or the user group one.

Após a criação da reunião, os participantes também poderão editar e close it.

Ações.

Table 5. Ações - Cidadãos reuniões
Ícone	Nome:	Definição
	Pré-visualizar	Para ver como é mostrado na interface a participantes.
	Permissões	To handle the authorizations needed to join, comment or reply to the poll for this specific meeting.

Reuniões online

For online meetings, depending in the moment and configuration of the meeting, different messages are shown to the participants to inform them on how to join the online meeting.

If the "Online meeting URL" isn’t set yet, a message that says "Link available soon" is displayed.

If the "Online meeting URL" is set, a few minutes before the meeting start, the message says "The link to join the meeting will be available a few minutes before it starts"

Online meeting available before it starts

If the "Online meeting URL" is set, the start time of the meeting has arrived, and you chose the Iframe embed type to be "Open URL in a new tab" then the message says that "the meeting is happening right now" with a link to join the meeting.

If the "Online meeting URL" is set, the start time of the meeting has arrived, and you chose the Iframe embed type to be "Embed in meeting page" then the message says that "the meeting is happening right now" with the meeting embedded in the block.